Enter values to see results
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The Time Card Calculator totals your weekly work hours from daily punch-in and punch-out times, calculates regular and overtime hours, and computes gross pay — all in one place. Perfect for hourly employees, payroll administrators, and anyone who needs to verify their weekly time sheet before submitting it.
A traditional paper time card records the time you arrive and leave each day. At the end of the week, those entries are totaled to determine pay. This calculator automates that process: enter your daily in/out hours for Monday through Friday (using 24-hour format for clarity), specify your unpaid daily break duration, and instantly see your total net hours for the week.
Overtime calculation is built in. Under the US Fair Labor Standards Act (FLSA), most non-exempt hourly workers earn time-and-a-half (1.5x their regular rate) for any hours exceeding 40 per week. The calculator applies this rule automatically: hours up to the threshold earn your regular rate, and any hours above earn 1.5x. The default threshold is 40 hours, but you can adjust it for different jurisdictions or employment agreements — some states use daily overtime (over 8 hours/day), and some contracts have different thresholds.
The gross pay figure combines regular and overtime pay before taxes or other deductions. Actual take-home pay will be lower after federal and state income tax withholding, Social Security, Medicare, and any voluntary deductions like health insurance or retirement contributions.
Time cards are a fundamental record-keeping requirement under the FLSA — employers must maintain accurate time records for at least two years. Employees benefit from checking their own time records regularly to catch transcription errors, verify correct overtime calculation, and maintain an independent record in case of disputes.
Each day's hours = out_time - in_time - break_hours. The five daily totals are summed to get weekly total. Regular hours = min(total, overtime_threshold). Overtime hours = max(0, total - overtime_threshold). Gross pay = (regular_hours x rate) + (overtime_hours x rate x 1.5). All input hours use 24-hour notation for unambiguous calculation.
If overtime hours is greater than 0, you worked beyond your threshold — you are entitled to overtime pay under FLSA (if you are a non-exempt employee). If gross pay seems lower than expected, check whether your break duration is set correctly — a 60-minute break across 5 days removes 5 hours from your billable total.
Inputs
Results
9-5 with 30-min lunch = 7.5 hrs/day x 5 = 37.5 hours, under the 40-hour threshold
Inputs
Results
10-hour days with 30-min break = 9.5 hrs/day x 5 = 47.5 hrs; 7.5 OT hours at 1.5x
A time card is a record of an employee's daily work hours — when they clocked in and out each day. It is used by employers to calculate pay, especially for hourly workers, and is required to be maintained under federal labor law.
Under the FLSA, overtime is 1.5 times your regular hourly rate for hours worked beyond 40 in a single workweek. Some states (like California) also have daily overtime for hours beyond 8 in a single day.
The current version covers Monday through Friday. For weekend hours, add those hours manually to your total, or use the Work Hours Calculator separately for each weekend day and add the result.
Check your break setting. A 60-minute daily break over 5 days removes 5 hours from your net total. Also confirm you are using 24-hour input correctly — 1 PM is 13, not 1.
Gross pay is your total earnings before deductions. Net pay (take-home pay) is what you receive after federal/state taxes, Social Security, Medicare, and any voluntary deductions are withheld.
Salaried employees typically do not track hourly time for pay purposes, but the tool is still useful for salaried workers who want to understand their effective hourly rate by entering their total weekly hours.
For overnight shifts where out time is less than in time numerically, calculate the hours in two parts: hours from in-time to midnight (24), plus hours from midnight to out-time, then subtract break time.
The FLSA requires employers to retain payroll records, including time cards, for at least two years. Records of wages, job evaluations, and employment contracts must be kept for three years.
Your overtime rate is $20 x 1.5 = $30/hour. Each overtime hour earns you $10 more than a regular hour, so significant overtime meaningfully increases total earnings.
Federally (FLSA), overtime is weekly — you must exceed 40 hours in the workweek. California and a few other states also require daily overtime for hours over 8 in a single day. Check your state's labor laws.
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